How to increase staff productivity

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The pandemic has demonstrated that businesses can rely on their employees to remain productive no matter where they are. 

Staff members are under pressure to complete their to-do list, whether it’s staying on top of emails, racing to meetings, or meeting deadlines. 

To all those who work from home, the absence of a commute and less distractions have aided productivity not only at work, but also at home.

However, with data indicating that “Productivity Anxiety” is on the rise – with 42% of us experiencing like we’re falling short, fearful of not being able to do, be, or accomplish enough – HR directors are looking into how to effectively help employees and handle what may become a problem.

Since the relaxation of COVID-19 rules, many people have reported feeling less able to stay on top of their workload and prevent distraction.



One thing to look at is how employees find ways to increase productivity.

Our cognitive functioning is influenced by a variety of circumstances. According to studies, back-to-back meetings, which have become the standard for many professionals in the last 18 months, are unsustainable, since they increase stress and impair your capacity to focus, for example.

This suggests that drinking another cup of coffee or going on a sugar high isn’t the answer to productivity anxiety. It fails to address larger worker behaviours that have a significant influence on how a working day is managed – and how responsibilities are distributed.

Organizations must consider how to create and share insights regarding individual work flows, assisting employees in developing better working habits and prioritising their well-being.



Begin by gaining practical insights on your personal work flows.

  • Use tools to determine what information individuals require and make it more accessible. If some groups of employees require regular access to information or resources, make it easier for them to get it. It can speed up operations, large or little, if everything an employee requires is easily available.
  • Use technology to incorporate breaks that individuals would not otherwise take to help with mental health.
  • Shorter meetings with a buffer zone between them, reminders of the end of the working day, or scheduling time for concentrated work in calendars are all examples of this.
  • Work experiences may be enhanced by integrating technology in a way that benefits workers, such as automatically bringing in personal work insights and pauses for wellness. When we are at our best, we perform better.



As hybrid settings grow increasingly common, the nature of work has shifted.

Organizations who adopt a truly hybrid work approach – changing how work is done digitally while honouring the best of how we used to work – will gain a competitive edge for many years.

  • This necessitates additional demands from employees, such as ensuring that workers are productive and engaged whether they are in the office or not. If we want to help people be more productive, we need to figure out what works best for them.
  • Before you schedule a video chat, think about whether you really need to meet about this. A meeting may be required for more dynamic, creative, or emotive issues, although status updates and factual matters may benefit from an email.
  • Team check-ins that aren’t always about work give an opportunity for casual, genuine conversations that can improve employee happiness and productivity.
  • Individuals may require a mentality shift to regard breaks from their desk as an integral part of the workplace; leadership and culture are critical drivers in making this a success.
  • Managers’ roles become even more vital in hybrid workplaces. Project leaders have a responsibility to play, whether it’s exhibiting best practises or ensuring that meetings are accessible to individuals who are remote.



The Human resources department should not be the sole driver of strategies to improve employee well-being and, as a result, increase productivity. Executive managers of the company  must develop and implement a strategy and plan to integrate cooperation and culture across many locations; the future of work strategy cannot be delegated.

Many of the advantages offered by a hybrid environment will necessitate good team integration and the ability to operate asynchronously.

It’s all about getting past the loss of water cooler chatter and embracing a workplace where everyone can share their opinions at their own pace, provided through an open culture.

Working in this manner can help to reduce the rise in productivity anxiety that we’ve witnessed, while also allowing everyone to contribute their best work and ideas when they’re feeling their best, all while balancing work and personal obligations. There are a variety of tools at our disposal to help workers be more productive.

The coffee run isn’t just about providing a burst of energy to carry people through the afternoon; it’s also about the social contact that comes with it.

We know that taking a 15-minute break from the desk may help employees relax and focus, allowing them to prepare for the next meeting or deadline.

In a changing world of work, we must consider the solutions that provide people with the breaks they require, the information they require, and the simplicity with which they can communicate with their co-workers, whether they are face-to-face or entirely remote.

Find out how HealthBoxHR can help you boost your staff productivity and improve communication, by offering tools such as Performance Management & Mental Health Management, your employees and relevant managers can schedule, note, and set up meetings, whereas the mental health tool can offer your staff discreet support so they always know it’s there for them when they need it. Additionally, HealthBoxHR comes with MyChatBox so all your communication can be in one place. Find out more & take the hassle out of HR! 

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